May 2021 Agenda AM
Stoke Rochford & Easton Parish Council
Chairman: TBC
Email: TBC
Parish Clerk: Mrs E Wilson
Email: stokerochfordpc@gmail.com
Dear Councillor
You are hereby summoned to attend the Annual Meeting of Stoke Rochford & Easton Parish Council (this annual meeting is rolled over from May 2020) on Tuesday 18th May 2021 at 6-30 p.m.
There is a brief ‘Open Session’ where members of the public can air views on matters pertaining to the parish prior to main agenda. Signed EEWilson
AGENDA
1. Chairman’s Welcome Remarks - Our previous chair may do the welcome
2. Apologies
3. Election Chairman & declaration of acceptance of office (to be nominated and seconded)
4. Election Vice Chairman & declaration of acceptance of office (to be nominated and seconded)
5. i Acceptance of Office for councillors - Clerk
ii Disclosable Pecuniary Interests - Clerk
6. Disclosure of interest in agenda items
7. To approve Minutes of meeting held on the 16th March 2021
8. Clerks Report
a. End of Year Finance Comparison 2020-21
b. Website/IT
9. Finance & Year End Audit - Annual Governance & Accountability Return (AGAR) 2021-21 - Clerk
a. Certificate of Exemption (Page 3)
b. Confirmation Internal Audit Report completed – 10/05/21 (Page 4)
c. Section 2 – Confirm Accounting Statement 2020/21 has been certified by Responsible Financial Officer (Clerk) - 11/05/21 (Page 6)
d. Section 1 - Annual Governance Statement 2020/21 – to consider and approve (Page 5)
e. Section 2 – Accounting Statements 2020/21 – to consider and approve (Page 6)
10. Village Defibrillators
a. Stoke (update on defib checks) – Cllr N McCorquodale
b. Easton – Clerk
11. Grit Bins - Any update on replenishment
12. Correspondence (circulated)
a. Fix My Street Development Update
b. Police Crime Commissioner Annual Report 20-21
c. Grantham Southern Relief Road - May update
d. Highways update Colsterworth Rural ED 01/05/2021 - Cllr Bob Adams (if in attendance) to feedback with follow up on both the traffic lights (Skillington on Crabtree Lane) and requested ‘walk around’ with Rowan Smith.
13. Planning (circulated 8th April via email) – listed for record only
a. S21/0593 Equestrian manège, Rochford House, Village Street, Stoke Rochford.
14. Accounts for payment – April & May 2021
a. Clerks Salary/AL Pay Apr & May 2021 £542.84 000415
b. Expenses. Apr & May 2021 £102.00 000416
c. Addelsee-Smith Limited (Internal Auditor) £ 54.00 000417
d. ICO (Information Commissioners Office – GDPR) £ 40.00 000418
e. Zurich Insurance £202.25 000419
Total £941.09
15. Next meeting Date, Location