June 2025 minutes
Stoke Rochford & Easton Parish Council
Minutes of Stoke Rochford & Easton Parish Council Meeting Date: 28th June 2025
Venue: Easton Walled Gardens 6-00 p.m.
Councillors present Cllr Fred Cholmeley
Cllr Neil McCorquodale Cllr Martin Thompson.
Clerk & RFO Mrs Emma Wilson Open session
No parishioners were present. One item agenda
1. Chairman’s Welcome Remarks
The Chairman welcomed all and thanked everyone for attending the one agenda item meeting to agree
and sign off the 2024-25 AGAR following finance summary report reviewed at May 2025 meeting.
2. Apologies
Apologies noted from Cllr George McCorquodale, Cllr J. S. Nadin, Cllr Chris Gait and Cllr David
Scarborough
3. Finance & Year End Audit - Annual Governance & Accountability Return (AGAR) 2024-25 - Clerk
a. Certificate of Exemption
AGAR Page 3 of 6 - Was considered, agreed and signed by the Chairman and clerk to confirm the
following: - Stoke Rochford & Easton Parish Council is a smaller authority where the higher of
gross annual income or gross annual expenditure does not exceed £25,000 and meet the qualifying
criteria as set out in the Certificate of Exemption. Confirmation that Stoke Rochford & Easton
Parish Council is exempt from sending the completed Annual Governance and Accountability Return to
the external auditor. These documents must still be published on the parish council website. Agreed
and signed by the Chairman then subsequently by the clerk.
b. Confirmation Internal Audit Report completed– 02/06/25 (Page 4)
Confirmation checked by Chairman that AGAR Page 4 of 6 had been signed and dated on 2nd June 2025
by Jackie Smith of Addelsee Smith, internal auditor.
c. Section 2 – Confirm Accounting Statement 2024/25 has been certified by Responsible Financial
Officer (Clerk) - 03/06/25 (Page 6)
AGAR Page 6 of 6 Confirmation Accounting Statement 2024/25 checked by Chairman that had been
certified and signed by RFO (Clerk) dated on 03/06/25
d. Section 1 - Annual Governance Statement 2024/25 – to consider and approve (Page 5)
AGAR Page 5 of 6 - Annual Governance Statement 2024/25 to be approved and signed by Chair & Clerk
i. Consider the findings of the review were considered by the members of the authority as a whole
ii. Annual Governance Statement was approved by resolution of the members of the meeting as a whole
iii. Annual Governance Statement was approved and signed by both Chair & Clerk today 28/06/25.
e. Section 2 – Accounting Statements 2024/25 – to consider and approve (Page 6)
AGAR Page 6 of 6 having been checked as signed by clerk - to be checked by members of meeting as a
whole, approved then signed and dated by Chairman at this meeting and minute referenced
I. Findings of the statement of accounts were considered by the members of the meeting as a whole
II. Statement of accounts was approved the by resolution of the members of the meeting as a whole
III. Statement of accounts was approved and signed by Chair at the meeting 28/06/25.
Action: Clerk to forward to publish on website Notice of Public Rights Annual Governance &
Accountability Return (AGAR)
There being no further business the meeting closed at 6-15 p.m.
Signed: REDACTED ORIGINAL ON FILE Date: 02/09/25
Chairman, Stoke Rochford & Easton Parish Council